Student Club Grants

The PTSA is pleased to be able to award grants to school clubs that need funding.  Please review the following guidelines and then print out and complete the 2022-2023 Grant Application Form (PDF).

Priority will be given to requests for:
  • Supplies, materials, uniforms (for example, to be worn to competitions or conferences or during community service) and equipment
  • Support for a school program, if led by a school club (e.g. MADD assembly, distracted driving presentation, Yellow Ribbon Week)
  • Competition fees
  • Coaching/Expert fees (e.g. fees for a private dance instructor brought in on a “one time” basis to coach or mentor the dance team before a competition)
  • Specialized class or conference fees, if applicants can demonstrate that sending a few members will ultimately benefit a larger group of students or enhance the reputation of UCHS students
  • Timeline for Fall Grant cycle, 2022

    Cycle opens Friday, October 17
    Grant applications due: Friday, November 11
    Committee review period: Monday, November 14 through Thursday, November 17
    Committee meets: November 17, 6pm
    Awards announced to Clubs: November 18 (before Thanksgiving break)
    Present to EB: Wednesday, December 14th
    Club Grant Report Due: Tuesday, January 18, 2023

    A few of the student clubs financially supported by UCHS PTSA Student Club grants in 2021-2022.

    Timeline for Spring Grant cycle, 2023

    Cycle opens by January 23
    Grant applications due: Friday, February 17
    Committee review period: Monday, February 20 through March 1
    Committee meets: March 1
    Awards announced to Clubs: March 10
    Present to EB: Wednesday, March 15
    Club Grant Report Due: May 12, 2023



    UCHS PTSA Club Grant Program Guidelines

    Purpose of the Club Grant Program:

    The University City High School PTSA Club Grant Program aims to support eligible student clubs by funding events or supplies when other funding is not available.  Grants are awarded to clubs that can demonstrate that their use of funds will:

    1) Benefit UCHS students

    2) Benefit as many students as possible.

    UCHS PTSA will award club grants twice a year, if such funds are available, to promote the wellness and success of UCHS students.  Providing grants to student clubs is in alignment with the purposes of this Association, pursuant to UCHS PTSA Bylaws, Article 2; Purposes, Section 1.

    Who can apply for a Club Grant?

    You may apply if you are a UCHS club advisor or a student club officer.

    Priority will be given to requests for:

    • Supplies, materials, uniforms (for example, to be worn to competitions or conferences or during community service) and equipment
    • Support for a school program, if led by a school club (e.g. MADD assembly, distracted driving presentation, Yellow Ribbon Week)
    • Competition fees
    • Coaching/Expert fees (e.g. fees for a private dance instructor brought in on a “one time” basis to coach or mentor the dance team before a competition)
    • Specialized class or conference fees, if applicants can demonstrate that sending a few members will ultimately benefit a larger group of students or enhance the reputation of UCHS students

    Additional Details of the Grant Program:

    • The PTSA will include a line item in the budget at the beginning of the year for the total amount that will be available for grants.
    • The PTSA will award grants to officially recognized, student-led, advised (advisor-supervised) clubs at UCHS.
    • The Grant Committee will meet and review all grant requests and decide which to fund within 30 days of the closing of each application period. Award recipients will be notified immediately after the 30 days.
    • The Grant Committee members will recuse themselves from reviewing a grant if their own student is applying.
    • The decision to approve a grant will be by majority vote.

                          How to Apply for a Club Grant:

    • Complete the application and submit it prior to the deadline. Application deadlines are final.  Late submissions will be considered during the next application period.
    • Calculate expenditures carefully. The PTSA will not fund expenses over the amount requested.
    • Grant applications must be signed by the
    • 1) Club Advisor
    • 2) Student Officer
    • 3) Financial Clerk
    • Completed applications may be left in the school’s PTSA mailbox, or scanned and emailed to uchsptsa.grants@gmail.com
    • Applicants are welcome to come to a monthly PTSA meeting to present their ideas. Please contact uchsptsa.grants@gmail.com in advance and request to be put on the Agenda
    • For more information about the UCHS PTSA Club Grant Program, please contact: uchsptsa.grants@gmail.com

    Disclaimer:  The UCHS PTSA is not liable for any loss, damage or injury that may result from the use of grant funds by student clubs.  The grant awardee agrees to hold the UCHS PTSA harmless from any and all claims for liability arising out of said use of funds.

University City High School